Conference Committee

The Conference Committee is an ad-hoc committee that oversees the planning and execution of AESS’s annual meeting whether it is in-person or virtual. Sub-committees include Program, Site-Selection, and Events. The committee is staffed by a chair, AESS Managing Director and volunteers.

Conference Committee Members may be involved in one or more of the following:
  • Identifying “areas of emphasis” or themes for the conference
  • Reviewing presentation and workshop proposals
  • Helping to build the conference schedule including assembling panels
  • Assisting with on-site logistics
  • Developing field trips and off-site experience opportunities
  • Recruiting sponsors and exhibitors
  • Recruiting volunteers for the conference
  • Communicating with presenters
Timeline highlights:
  • end of Nov: conference committee 1st meeting
  • mid-Dec: open the call for proposals, discuss special programming
  • end of Jan: close call, reviews begin
  • Jan: plan/research field trips, recruit special programming speakers and source needs, begin outreach for sponsors/exhibitors
  • Feb: cont outreach, determine program tracks
  • Mar: notify proposal submitters, build session schedule
  • Apr: open registration, recruit site volunteers
  • May: announce AESS 20xx, close poster submissions window
  • June: final logistics, execute event